Import and Export Documents Apostille and Attestation
One file for your whole shipment: Chamber of Commerce, MEA apostille and embassy attestation for commercial invoices, packing lists, certificates of origin, bills of lading, health and phytosanitary certificates and other trade documents.
Import export documents apostille: quick answer
Import export documents apostille means getting your export document set certified by the Ministry of External Affairs with an apostille sticker, so that Hague Convention countries accept it without any embassy stamp. The route is notarisation where needed, Chamber of Commerce attestation and then the MEA apostille; the MEA’s own fee is ₹50 per document.
Exporting to or doing business in the UAE, Qatar, Kuwait or another country outside the Hague Convention? Then you need Export documents attestation instead: Chamber of Commerce, MEA attestation and legalisation by that country’s embassy in New Delhi.
We arrange Export documents apostille from start to finish for businesses in every State. Share a photo of the export document set on WhatsApp with the country name, and we confirm the route and price in writing.
Why import and export documents need apostille or attestation
Every shipment travels with a set of documents, and some importing countries, banks and buyers insist that the set is legalised before goods are cleared or payment is released. Requirements vary: one buyer wants only the invoice and certificate of origin attested, another wants the complete set including packing list, bill of lading and health or phytosanitary certificates.
Handling the set as one file keeps numbers, dates and names consistent and avoids separate trips through the chamber, the MEA and the embassy. Hague countries accept the MEA apostille; the UAE, Qatar, Kuwait, Egypt, Iraq and other non-Hague countries need MEA attestation and embassy legalisation.
Invoice and packing list
The core commercial pair.
Certificate of origin
Customs and duty purposes.
Bill of lading or airway bill
Proof of shipment.
Health and phytosanitary
Food, agro and plant product certificates.
Import export documents apostille: step-by-step process
Pick the column that matches the country where the export document set will be presented.
Apostille for Hague Convention countries
- 1Notary (where needed)Notarisation, if the export document set needs it before the chamber.
- 2Chamber of CommerceChamber of Commerce attestation, as the MEA requires for commercial papers.
- 3MEA apostilleThe MEA fixes the apostille sticker (₹50 government fee per document).
Hague Convention countries
Full member list: HCCH Apostille Convention status table
Attestation for the UAE, Qatar, Kuwait and other non-Hague countries
- 1NotaryThe export document set is notarised if needed.
- 2Chamber of CommerceThe chamber authenticates it.
- 3MEA attestationThe MEA attests the document.
- 4Embassy legalisationThe destination country’s embassy legalises it.
Non-Hague countries
Documents required for Export documents attestation
- The documents your buyer or bank has asked to be legalised (invoice, packing list, certificate of origin, bill of lading, health or phytosanitary certificate, IEC and so on)
- Your buyer’s or bank’s written instructions, so we legalise exactly what is needed
- Authorisation letter on company letterhead (we send the format)
- ID or passport copy of the authorised signatory
- The destination country and the buyer or authority it is for
Import export documents apostille charges and time
| Government fee at the MEA | ₹50 for each apostilled document |
|---|---|
| Chamber of Commerce attestation | As charged by the chamber |
| Our service charge for a export document set | Written quote, per document |
| Embassy route (UAE, Qatar, Kuwait…) | Embassy fees differ by country |
| Courier and time | Courier extra; expected date stated in the quote |
Each export document set is a separate document for the chamber and the MEA. An export set of invoice, packing list and certificate of origin counts as three. More on our commercial document apostille page.
Tips before sending your export document set
- Get the buyer’s list in writing; legalising documents nobody asked for wastes time and money.
- Match invoice numbers, dates, weights and consignee details across every document in the set.
- Health and phytosanitary certificates are issued by government authorities; check their validity dates before legalisation.
Official links for export document set apostille and attestation
For the official position, check these government and regulator pages; we follow them for every export document set file:
FAQs: Import export documents apostille and attestation
How do I get a export document set apostilled by the Ministry of External Affairs?
Send us the original export document set. We arrange Chamber of Commerce attestation in New Delhi and then the MEA apostille, and the stamped document comes back by tracked courier.
What are the charges for Import export documents apostille?
The MEA charges a government fee of ₹50 per document for an apostille. The Chamber of Commerce charges its own fee, and our service charge depends on the document; we give the total in writing before you send anything. Embassy attestation is quoted per country.
Which export documents usually need attestation?
Most often the commercial invoice and certificate of origin, then the packing list and bill of lading. Food and agro exports may also need health or phytosanitary certificates legalised. Your buyer’s instructions decide.
What documents are required for Export documents attestation?
We need the original export document set with the company seal and signature, an authorisation letter from the company and an ID copy of the authorised person. Please also tell us where and why the document will be used.
What is the process for Export documents attestation for the UAE, Qatar or Kuwait?
Chamber of Commerce, MEA attestation and then the embassy: that is the route for the UAE, Qatar and Kuwait. The UAE also requires its own ministry stamp in the UAE.
Can you handle import documents coming into India?
Documents issued abroad for use in India are legalised in the issuing country or by the Indian mission there. We legalise documents issued in India for use abroad.
How long does Import export documents apostille take?
An apostille is quicker than embassy attestation because there is no embassy queue. The exact time depends on the chamber and MEA workload; your quote gives an expected date.
Apostille or attestation: which one does my export document set need?
Look at the destination. A Hague Convention member (for example Saudi Arabia, Oman, Bahrain, Italy or Japan) accepts the apostille. The UAE, Qatar, Kuwait and China need attestation and the embassy stamp.
Can a phytosanitary certificate be attested?
Yes. A phytosanitary certificate issued by the Indian plant quarantine authority can be legalised through the chamber, MEA and embassy route if the importer requires it.
Is INFINITYGRO genuine, and does someone from the company need to visit Delhi for the export document set?
INFINITYGRO is a document facilitation agency in New Ashok Nagar, Delhi, working with exporters and companies across India. We give a written quote, explain each stamp and return originals by tracked courier, with WhatsApp updates at every stage. Nobody needs to visit; we do not offer pickup, so the export document set is couriered to our office or dropped off. Call or WhatsApp +91-8595558517.
Send your export document set for apostille or attestation
Start with a WhatsApp photo of the export document set and the destination. You will know the route, the paperwork and the cost before posting the original.
Office: C – 5 A/2 New Ashok Nagar, Delhi – 110096 · Monday to Saturday, 10:00 AM to 7:00 PM
Apostille for other commercial documents
Disclaimer: INFINITYGRO is a private document facilitation service, not a government authority. Apostilles are issued only by the Ministry of External Affairs, Government of India, and embassy legalisation is done by the respective embassies. Procedures and fees change from time to time; please confirm current rules with the receiving authority.