Commercial Documents Attestation from China Embassy: Preparing Your Papers
Most refusals of company papers for China start before any stamp is applied: an unsigned printout, a name that differs between documents, or loose pages. This guide is about preparing Indian commercial documents so they pass the Chamber of Commerce, the MEA and the Chinese Embassy, whether you are registering in China, signing with a Chinese partner or exporting.
Commercial documents attestation from China Embassy: quick answer
Commercial documents attestation from China Embassy work follows a fixed order. The MEA requires commercial documents to be pre-authenticated by a Chamber of Commerce, so the chamber attests your company’s signature first, the MEA attests the chamber, and the Chinese Embassy or a Consulate General legalises the MEA stamp. India objected to China’s accession to the Apostille Convention, so there is no apostille shortcut.
Chinese registration offices are clear about why this matters. Shanghai’s guidance says a foreign investor’s registration certificate must be notarised locally and verified by a Chinese embassy or consulate before use in China, and Shenzhen Qianhai says the same of investor identity or qualification documents. INFINITYGRO checks each paper, runs the chain and quotes in writing.
When Chinese parties ask for legalised company papers
Company registration in China
An Indian parent setting up a company or office in China proves its existence and authority with legalised registration papers and resolutions.
Agreements and agencies
Chinese partners, distributors and banks may want a legalised power of attorney, board resolution or agreement.
Trade documents
Some buyers or authorities ask for legalised invoices, certificates of origin or product certificates.
How to prepare commercial documents for China
Do
- Print on company letterhead and sign with name and designation
- Add the company seal next to each signature
- Use the exact registered company name everywhere
- Number pages and keep multi-page papers bound
- Sign originals, or have copies certified as the chamber requires
Avoid
- Scanned signatures or unsigned system printouts
- Maps, flags or political statements
- Different company names across documents
- Handwritten corrections on signed pages
- Papers the Chinese side did not ask for
Commercial documents attestation from China Embassy, step by step
- 1Send scansWhatsApp or email the documents and the Chinese side’s request. We point out problems and quote in writing.
- 2Courier the originalsSend them to our New Ashok Nagar office in Delhi, or drop them off. There is no home pickup.
- 3Chamber of CommerceA recognised chamber attests the signatory. Some documents may need a notary first.
- 4MEA attestationThe MEA attests the chamber’s signature.
- 5Chinese missionLodged through the Chinese Visa Application Service Center for the Embassy or the Consulate General covering the file.
- 6ReturnBack to you by Blue Dart or another secure courier.
Which documents and where to read more
For the full list of company and trade documents and how each is handled for China, see our commercial document legalisation guide for China. Directors’ passport copies follow the personal document route and are covered in a separate guide.
Commercial documents attestation from China Embassy: fees
| Commercial document | Chamber of Commerce + MEA (+ embassy where needed), quoted in writing after we see the document |
|---|---|
| Embassy legalisation fee | Extra where the country needs it; confirmed in your written quote |
| Courier | Extra, both ways |
| Translation | Quoted by language and page |
Each set is quoted in writing after we see the documents, with the Chinese Embassy fee and a time estimate for the chamber, MEA and Chinese mission stages.
All charges for this country, including any embassy fee, are on its own fee page.
China embassy attestation feesCommercial Documents Attestation from China Embassy: Preparing Your Papers: real sample
A real document from our files, with personal details hidden. Check the stamps on your own document against it.
FAQs: Commercial Documents Attestation from China Embassy: Preparing Your Papers
Can commercial documents be apostilled for China?
No. China joined the Apostille Convention in 2023, but India objected to its accession, so it does not operate between India and China. Commercial papers need Chamber of Commerce attestation, MEA attestation and legalisation by a Chinese mission in India.
Why is the Chamber of Commerce needed?
The MEA’s attestation guidelines state that commercial documents are to be pre-authenticated by the respective Chambers of Commerce. The MEA then attests the chamber’s signature, and the Chinese mission legalises the MEA stamp.
Which Chinese offices ask for legalised company papers?
Company registration offices are the most common. Shanghai’s guidance requires a foreign investor’s registration certificate to be notarised and verified by a Chinese embassy or consulate, and Shenzhen Qianhai requires the same for investor identity or qualification documents.
Do you draft resolutions or powers of attorney?
No. INFINITYGRO does not draft or correct company documents. Your company or lawyer prepares and signs them. We check that they are in a form the chamber, the MEA and the Chinese mission are likely to accept, then handle the chain.
How much does commercial documents attestation from China Embassy cost?
Commercial documents are quoted in writing after we see them, because chamber requirements differ by document. The quote shows our charge, the Chinese Embassy fee and courier. Translation, if needed, is quoted by language and page.
How long does it take?
It depends on the chamber, the MEA and the Chinese mission’s workload, so we do not publish a fixed figure. Your written quote includes a time estimate. Add courier time to Delhi and back.
Do the documents need Chinese translation?
Many Chinese offices work only in Chinese. Ask your Chinese partner or registration agent whether a translation should be legalised from India or made in China. INFINITYGRO translates into Chinese if it is needed from India.
Are papers for Hong Kong handled the same way?
Hong Kong and Macao have their own rules, separate from mainland China. Tell us the exact city and the receiving office before you send anything, and we will confirm the route in writing. Our Hong Kong fee page covers papers going there.
Official sources
Send your company papers for China
WhatsApp or email scans of the documents and the Chinese side’s request. We point out anything likely to cause a refusal and quote in writing.
Office: C – 5 A/2 New Ashok Nagar, Delhi – 110096 · Monday to Saturday, 10:00 AM to 7:00 PM · office drop-off or courier, no home pickup
Related guides
Disclaimer: INFINITYGRO is a private document facilitation service, not a government office or embassy. Apostilles and attestations are issued only by the Ministry of External Affairs and the embassies concerned; we do not issue, correct or verify certificates. Rules and fees can change, so check the requirements of the authority that will receive your document.
Last reviewed: October 2026