Commercial Document Apostille in Mumbai: Sending Your File to Delhi
Exporters, shipping firms and companies in Mumbai often need invoices, certificates of origin, company deeds or agreements apostilled for a buyer or registry abroad. INFINITYGRO works from Delhi: you courier the signed papers to our office, we take them through the Chamber of Commerce and the Ministry of External Affairs, and send them back to Mumbai by secure courier.
Commercial document apostille in Mumbai: quick answer
Commercial document apostille in Mumbai works by courier with INFINITYGRO. A Mumbai company sends its signed and stamped business papers to our Delhi office. We get the signatory’s signature attested by a Chamber of Commerce, which the Ministry of External Affairs (MEA) requires for commercial documents, and the MEA then issues the apostille for Hague Convention countries.
For the UAE, Qatar, Kuwait, Egypt and China, and for commercial papers going to Oman or Vietnam, the MEA attests instead and the embassy in New Delhi legalises the document. Every commercial file is quoted in writing after we see photos, with any embassy fee shown separately. We do not collect from your office; the finished papers come back by Blue Dart or another secure courier.
Why a Mumbai file can be handled entirely by courier
The apostille on a business paper does not depend on where the company is based. What matters is the chain of signatures: the company’s authorised signatory, the Chamber of Commerce that attests that signature, and the MEA, which apostilles on the strength of the Chamber’s stamp. The MEA’s own attestation notice says commercial documents are to be pre-authenticated by Chambers of Commerce.
Because the stages run in Delhi, nobody from your Mumbai office has to travel. Most delays start at the first stage, with a missing seal or an unclear signatory, so the checks below matter more than the distance.
Business papers Mumbai companies send us most often
Export shipment papers
Commercial invoices, packing lists, certificates of origin and bills of lading for buyers and customs abroad.
Product certificates
Free sale certificates, certificates of analysis and GMP certificates for pharma, chemicals and food exporters.
Company records
Certificate of incorporation, MOA, AOA, board resolutions and director lists for subsidiaries and bank accounts abroad.
Agreements
Agency, distribution, joint venture and shareholders’ agreements signed with an overseas partner.
The full list of business papers we handle, and how they are quoted, is on our commercial document apostille service page.
Commercial document apostille in Mumbai, step by step
- 1WhatsApp photosSend photos of each paper, the destination country and any checklist from the buyer or registry.
- 2Written quoteWe confirm the route, expected time and total, with any embassy fee listed separately.
- 3Courier the originalsSend the signed papers flat in a folder to our New Ashok Nagar office.
- 4Chamber and MEA in DelhiNotary where needed, Chamber of Commerce attestation, then the MEA apostille or attestation.
- 5Embassy, if neededFor a non-Hague country, legalisation at that embassy in New Delhi.
- 6Return to MumbaiBlue Dart or another secure courier, with the tracking number shared.
What to put in the courier
- Original documents, signed by an authorised signatory and stamped with the company seal
- An authorisation letter on company letterhead naming INFINITYGRO
- A copy of the signatory’s passport or other photo ID
- A note listing each document and the country it is for
- Your return address and a contact number in Mumbai
Apostille or embassy legalisation for Mumbai exporters
Many Mumbai exporters ship to the Gulf, where the route most often changes. Saudi Arabia and Bahrain accept the MEA apostille; most other Gulf states need MEA attestation and embassy legalisation.
MEA apostille is the last step
Hague parties such as the UK, the USA, the Netherlands, Portugal, Saudi Arabia, Bahrain, South Korea and Australia.
You can check any country on the HCCH status table, or tell us the country and we will confirm the route in the quote.
Fitting the apostille around a shipment date
Export papers are often needed by a fixed date, for a letter of credit, a customs filing or a buyer’s registration. A few habits help a Mumbai file come back in time.
- Start as soon as the papers are signed, not when the vessel is about to sail
- Send every document for the same country in one courier so they move together
- Count courier time from Mumbai to Delhi and back on top of the time in your quote
- Keep scans of everything you send, so a replacement can be prepared quickly if a document is rejected
- Ask the buyer early whether a translation is needed; we translate into any language
Commercial document apostille in Mumbai: fees and time
| Commercial document | Chamber of Commerce + MEA (+ embassy where needed), quoted in writing after we see the document |
|---|---|
| Embassy legalisation fee | Extra where the country needs it; confirmed in your written quote |
| Courier | Extra, both ways |
| Translation | Quoted by language and page |
Each Mumbai file is quoted in writing after we see photos of the documents. The quote states the expected time in Delhi; courier time both ways is additional.
Commercial Document Apostille in Mumbai: Sending Your File to Delhi: real sample
A real document from our files, with personal details hidden. Check the stamps on your own document against it.
FAQs: Commercial Document Apostille in Mumbai: Sending Your File to Delhi
Do I have to come to Delhi for the apostille?
No. Mumbai clients courier the signed originals to our New Ashok Nagar office, and we handle the Chamber of Commerce, MEA and any embassy stage from Delhi. The documents come back to your Mumbai address by Blue Dart or another secure courier.
Can you collect the documents from our Mumbai office?
No. INFINITYGRO does not send staff to collect papers in any city. Use a courier service you trust, keep the tracking number, and tell us when it is dispatched so we can watch for it.
Which Chamber of Commerce attests the documents?
We arrange the Chamber stage in Delhi as part of the file. If your buyer or a bank insists on attestation by a particular Chamber, tell us before you send the papers so we can say whether that can be done.
How long does commercial document apostille in Mumbai take?
It depends on the documents, the Chamber and MEA workload, and whether an embassy stage is needed. Your written quote gives the expected time in Delhi. Add courier time from Mumbai to Delhi and back.
Can a digitally signed invoice be apostilled?
The stages work on signed paper documents. Ask your accounts team for a printed invoice signed and stamped by an authorised signatory, then WhatsApp us a photo so we can confirm it will be accepted before you courier it.
Our buyer is in Dubai. Is the route different?
Yes. The UAE does not accept the apostille. Commercial papers go through the Chamber of Commerce, MEA attestation and UAE Embassy legalisation in New Delhi, followed by UAE MOFA attestation online. The embassy fee is extra and shown in your quote.
Can a director’s personal documents go in the same courier?
Yes. Personal documents such as a degree or passport copy follow the notary, SDM and MEA route, which is separate from the commercial route, but they can be sent and returned together with the company papers.
Do you translate export papers?
Yes. INFINITYGRO translates into any language, including Arabic, Spanish, French and Portuguese. Ask your buyer whether the translation should be apostilled too or simply attached, and tell us before the file starts, because that changes the order of work.
Official sources
Send your Mumbai company papers for a photo check
WhatsApp a photo of your document and the country it is for. We confirm the route, time and total in writing before you send anything.
Office: C – 5 A/2 New Ashok Nagar, Delhi – 110096 · Monday to Saturday, 10:00 AM to 7:00 PM · office drop-off or courier, no home pickup
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Disclaimer: INFINITYGRO is a private document facilitation service, not a government office or embassy. Apostilles and attestations are issued only by the Ministry of External Affairs and the embassies concerned; we do not issue, correct or verify certificates. Rules and fees can change, so check the requirements of the authority that will receive your document.
Last reviewed: October 2026