Malaysia Embassy Attestation Fees 2026: Employment Pass, Family and Trade Papers
Malaysia Embassy Attestation is the legalisation stamp of the High Commission of Malaysia that a Malaysian employer, regulator, university or bank looks for on a certificate issued in India. Software engineers bound for Kuala Lumpur, nurses, MM2H retirees and exporters all meet it.
Quick answer: Malaysia is not a party to the Hague Apostille Convention; it is missing from the HCCH status table we checked in October 2026. So an MEA apostille is not the route. Your paper is verified by the relevant Indian authority, attested by the Ministry of External Affairs, and then legalised by the High Commission of Malaysia, New Delhi. English documents are normally accepted.
Malaysia Embassy Attestation explained in plain terms
Malaysia has a High Commission rather than an embassy in India because both are Commonwealth members, yet most people still search for the service as Malaysia Embassy Attestation. Malaysian officers cannot check every Indian registrar, so they rely on a ladder of signatures ending with their own consular seal.
Apostille status checked: the HCCH status table for the 1961 Convention lists no entry for Malaysia. A document carrying only an MEA apostille is therefore not the correct format for Malaysian use; MEA attestation followed by High Commission legalisation is.
Which Malaysian passes and approvals call for attested papers?
Employment Pass
Expatriate hiring is processed through the Expatriate Services Division of the Immigration Department of Malaysia. Employers often attach the legalised degree, transcripts and service letters, and some add a police record.
Dependant Pass
An Employment Pass holder who wants a spouse and children in Malaysia proves those relationships with the marriage certificate and each child's birth certificate, so both papers usually travel through the full legalisation chain.
Health professionals
Indian nurses, doctors and allied staff join private hospital groups. Registration with Malaysian councils starts from verified degrees and Indian council records.
Study, MM2H and business
Students, retirees under Malaysia My Second Home and founders opening a Sdn Bhd company need legalised academic, financial or corporate papers.
Degree certificate attestation for Malaysia
Malaysian HR teams in IT, oil and gas services, finance and healthcare usually want the full academic set. Frequently legalised items:
- Bachelor's and master's degrees in engineering, computer science, commerce and management
- B.Sc. Nursing and GNM certificates together with transcripts
- MBBS, BDS and pharmacy degrees with internship completion records
- Diploma and polytechnic certificates for technicians and chefs
- Semester-wise marksheets, consolidated transcripts and provisional certificates
- Notary signatureA notary public certifies the certificate first, which is the entry point for the state department.
- State HRD checkThe higher education or HRD department of the issuing state confirms the degree, sometimes after referring it to the university for verification.
- MEA attestationThe Ministry of External Affairs stamps the document after confirming the state officer's signature.
- High Commission of MalaysiaThe Malaysian consular section in New Delhi legalises the paper, completing the chain.
Marriage certificate attestation for Malaysia and family records
Civil and personal papers follow a parallel ladder: notary, then the Home Department of the state that issued the record or an SDM, then MEA and finally the High Commission. Documents we regularly prepare:
- Marriage certificate attestation for Malaysia, supporting a spouse's Dependant Pass or a long-term social visit pass
- Birth certificate attestation for Malaysia, so children can be sponsored and admitted to international or local schools
- PCC attestation for Malaysia; a police clearance issued through Passport Seva or an RPO bypasses the state stage and goes to MEA directly
- Experience certificate attestation for Malaysia, with the company seal, signatory name and dates of service
- Single-status affidavit for Indians marrying in Malaysia, divorce decree, death certificate, medical report and special power of attorney
Commercial document attestation for Malaysia
Trade runs under the Malaysia-India Comprehensive Economic Cooperation Agreement as well as the ASEAN-India trade pact. Malaysia ships palm oil to India and buys Indian petroleum products, meat, aluminium, machinery and medicines. Papers Malaysian buyers or banks may want legalised:
- Certificate of Origin, commercial invoice and packing list for customs and letters of credit
- Halal certificate for food and meat consignments
- COPP, GMP certificate, Free Sale Certificate and dossier documents for pharmaceutical registration
- Distributorship agreement and letter of authorisation for a Malaysian partner
- Certificate of incorporation, MOA, AOA and board resolution for opening a Malaysian subsidiary
- Company power of attorney, GST and IEC
Order of work: the exporter signs on letterhead, a notary steps in for agreements and powers of attorney, the Chamber of Commerce endorses, MEA attests, and the High Commission of Malaysia legalises.
Malaysia Embassy Attestation fees and time frames
| Document | Our all-inclusive charge | High Commission fee | Typical working days |
|---|---|---|---|
| Police clearance (Passport Seva / RPO) | ₹1,000 – ₹1,500 | Varies, included in quote | 8 – 12 |
| Birth certificate | From ₹1,500 | Varies, included in quote | 10 – 18 |
| Marriage certificate | ₹1,500 – ₹2,500 | Varies, included in quote | 10 – 18 |
| Degree, diploma, transcripts | Quoted by state/university | Varies, included in quote | 15 – 30 |
| Commercial documents | Quoted per document | Varies, included in quote | 7 – 12 |
The Malaysian mission charges per document and the amount depends on its type, so we confirm it inside your quote instead of printing a number that may change. All timelines are approximate.
Before you send: checklist, language and frequent slip-ups
- Original certificates, flat and unlaminated
- Passport copy, plus the offer letter or pass approval if you have one
- For nurses and doctors: council registration and internship certificate
- For companies: originals on letterhead with seal and authorised signatory
Bahasa Malaysia is the national language, yet English is common in Malaysian business, universities and government counters, so English documents rarely need translating. If a registry wants Malay, translate after legalisation.
- Initials on the degree that do not match the full name on the passport
- Experience letters without a joining date or signatory designation
Why use INFINITYGRO for Malaysia Embassy Attestation
We route each paper to the right state desk, through MEA and to the Malaysian mission. Collection and return courier cover the whole of India, files are handled from C-5 A/2, New Ashok Nagar, Delhi, and updates come on WhatsApp at +91 85955 58517 or +91 85120 89575.
High Commission of Malaysia, New Delhi: contact details
| Mission | High Commission of Malaysia, New Delhi |
|---|---|
| Address | 50-M, Satya Marg, Chanakyapuri, New Delhi 110021 |
| mwdelhi@kln.gov.my | |
| Official website | https://www.kln.gov.my/web/ind_new-delhi |
Details checked October 2026; confirm timings with the mission before visiting. Telephone numbers differ between directories, so none is listed here; we submit documents on your behalf.
Malaysia attestation questions answered
Does Malaysia accept an MEA apostille?
No. Malaysia is not listed on the HCCH status table for the Apostille Convention, so an apostille is not the right format. Indian documents are attested by MEA and then legalised by the High Commission of Malaysia in New Delhi.
Is it an embassy or a High Commission?
Malaysia and India are both Commonwealth members, so Malaysia keeps a High Commission in New Delhi. People still search for Malaysia Embassy Attestation, but the legalising office is the High Commission's consular section.
What are the Malaysia embassy attestation fees?
Our inclusive charges start at ₹1,000 to ₹1,500 for a Passport Seva PCC, from ₹1,500 for a birth certificate and ₹1,500 to ₹2,500 for a marriage certificate. Degrees and trade papers are quoted individually with the mission fee included.
How long does degree certificate attestation for Malaysia take?
Expect roughly 15 to 30 working days. The state HRD or education department takes most of the time, particularly when it writes to the university. MEA and the High Commission stages are usually quicker.
Do I need attested documents for an Employment Pass?
Many Malaysian employers ask for legalised degrees and service letters when filing the Employment Pass with the Immigration Department. Requirements differ by company and role, so check your employer's list before sending papers.
Is marriage certificate attestation for Malaysia needed for a Dependant Pass?
Usually yes. The spouse's Dependant Pass rests on proof of marriage, and a legalised marriage certificate is the standard proof. Children joining the family need their birth certificates legalised as well.
Will my documents need a Malay translation?
Rarely. English is widely accepted in Malaysian offices and companies. If a court, registry or ministry specifically asks for Bahasa Malaysia, arrange a translation after the High Commission has legalised the original.
Can a police clearance certificate go straight to MEA?
Yes. A PCC issued by Passport Seva or a Regional Passport Office is a central government document, so it goes directly to MEA and then to the Malaysian High Commission. A local police station certificate needs state attestation first.
Which commercial documents are legalised for Malaysia?
Certificates of origin, invoices and packing lists, halal and free sale certificates, GMP and COPP documents, distributorship agreements, powers of attorney and incorporation records are the common ones, after Chamber of Commerce and MEA stamps.
Does legalisation mean my degree is recognised in Malaysia?
No. Legalisation confirms the certificate is authentic. Whether it is equivalent to a Malaysian qualification or allows professional registration is decided by bodies such as the Malaysian Qualifications Agency or the relevant council.