Apostille for Japan
Starting an IT or engineering job in Tokyo, enrolling at a Japanese university, registering a marriage at a ward office or opening a Japanese branch? Japan has been a party to the Hague Apostille Convention since 27 July 1970, so where a Japanese office asks for an authenticated Indian document, the answer is the MEA apostille – not legalisation by the Embassy of Japan. INFINITYGRO handles the apostille for Japan in Delhi and arranges the Japanese translation.
- Engineer / Specialist visa
- Specified Skilled Worker
- Student & language school
- Certificate of Eligibility
- Marriage registration
- Spouse visa
- Japanese company set-up
- Inheritance & property
apostille
An apostille for Japan is the MEA apostille on an Indian public document, added after the document is verified in India – by the state education department for degrees, the home department or SDM for birth and marriage certificates, or a chamber of commerce for company papers. Japanese ward and city offices, Legal Affairs Bureaus, courts and universities accept it without Japanese Embassy legalisation. A Japanese translation is usually attached.
Japan embassy attestation is not needed – the apostille for Japan is
Japan and India are both parties to the Apostille Convention, so the Embassy of Japan in New Delhi does not legalise Indian public documents that carry the MEA apostille. When a Japanese office wants proof that an Indian certificate is genuine, the apostille for Japan is what it expects.
One honest point: not every Japanese application needs an apostille. Many work visas based on a Certificate of Eligibility are processed on plain copies of your degree. The apostille is typically asked for in marriage and family registration, company and real-estate registration, court matters and by some universities. Send us the checklist and we will tell you which case you are in.
Documents we apostille for Japan
The route in India depends on what the document is. We manage every step from Delhi:
| Document | Route in India | Who asks for it in Japan |
|---|---|---|
| Birth certificate | Home department or SDM → MEA apostille | Ward / city office (family register matters), spouse visa |
| Marriage certificate | Home department or SDM → MEA apostille | Ward / city office, spouse and dependant visas |
| Single-status affidavit | Notary → SDM → MEA apostille | Ward / city office, before marriage in Japan |
| Degree, diploma, transcripts | State education department / university verification → MEA apostille | Japanese universities, employers, qualification checks |
| Police clearance (Passport Seva PCC) | MEA apostille directly | Long-term residence, permanent residence, some employers |
| Power of attorney and affidavits | Notary → SDM → MEA apostille | Japanese lawyers, real-estate and inheritance matters |
| Company documents (incorporation, board resolution) | Chamber of commerce → MEA apostille | Legal Affairs Bureau, Japanese banks, branch registration |
Why people need an apostille for Japan
IT & engineering jobs
Degree apostilled when the employer or a qualification check asks for an authenticated copy.
Study in Japan
Degree and transcripts apostilled for universities that require authenticated certificates.
Marriage in Japan
Birth certificate and single-status affidavit apostilled and translated for the ward office.
Spouse & dependant visas
Marriage and birth certificates apostilled to prove the family relationship.
Branch or company set-up
Incorporation papers, board resolutions and powers of attorney apostilled for the Legal Affairs Bureau.
Property & inheritance
Affidavits and powers of attorney apostilled for Japanese lawyers and courts.
Japanese translation for the apostille for Japan
Japan does not have a sworn-translator system like many European countries. Japanese offices generally accept a Japanese translation that states who translated it, with the translator’s name and contact details – so the translation must be accurate and complete, including the apostille sticker. Some offices also accept documents in English; ask before you pay for a translation.
We translate from the apostilled original, with names in the same order and spelling as your passport. See our Japanese translation services.
SampleApostille for Japan sample – how the MEA sticker reads
A Japanese office reading this apostille for Japan looks at three things: the country of issue (Republic of India), the officer and authority whose signature is certified, and the certificate number and date, which can be checked through the QR code. Because the sticker is bilingual (Hindi and English) with the French Convention title, a Japanese translation of the sticker is usually attached along with the document. Personal details are masked.
How it worksHow we get your apostille for Japan done
- Send us the Japanese checklistWard office, Legal Affairs Bureau, university or employer – we confirm whether you need the apostille for Japan at all.
- WhatsApp clear scansWe check names, issuing authority and dates before anything is submitted.
- Hand over or courier originalsDrop them at our New Ashok Nagar office in Delhi or courier them from any state.
- Verification + MEA apostilleSDM, home department, state education or chamber step as needed, then the MEA apostille with QR code.
- Tracked return + translationOriginals return by Blue Dart or another tracked courier; the Japanese translation follows if ordered.
Can you visit Delhi? You are welcome to hand over your documents and collect the signed translation at our office in New Ashok Nagar. From another state or country, just email or WhatsApp a clear scan – the soft copy comes back by email and the signed, stamped copy by Blue Dart or another reputed, fully tracked courier.
FeesApostille for Japan – fees
For a document that is already ready for the MEA – for example a Passport Seva PCC, or an affidavit already carrying notary and SDM stamps. We file it and return the QR apostille for Japan.
For single-status affidavits, powers of attorney and declarations: notary and SDM attestation arranged in Delhi, then the MEA apostille – all in one.
Birth and marriage certificates needing home-department verification, degrees needing state verification, company documents needing chamber attestation, and the Japanese translation are quoted separately. WhatsApp your list for one written quote for your Japan file.
Name order matters in Japan: a ward office will compare the order of given name and surname across your passport, birth certificate and translation. We keep that order consistent from the first scan, which avoids most re-submissions.
FAQsApostille for Japan – FAQs
Does Japan accept the Indian MEA apostille?
Yes. Japan and India are both parties to the Hague Apostille Convention, so Japanese authorities accept the MEA apostille without Japanese Embassy legalisation.
Do I need an apostille for a Japanese work visa?
Not always. Many work visas based on a Certificate of Eligibility use plain copies of your degree. Apostille is commonly needed for marriage and family registration, company registration, court matters and some universities.
Is Japan embassy attestation still required?
No. For Indian public documents, the apostille for Japan replaces embassy legalisation.
Who can translate documents into Japanese?
Japan has no sworn-translator system. Most offices accept a complete Japanese translation that shows the translator’s name and contact details.
What does an apostille for Japan cost?
₹1,000 per document for the MEA apostille only, or ₹1,500 per document for notary + SDM + MEA apostille. Verification and translation are quoted separately.
Can I courier my documents?
Yes. Courier the originals to our Delhi office or drop them off in person; we return them by Blue Dart or another tracked courier.
Related pages
Start your apostille for Japan
Send a clear scan of every page on WhatsApp or email – you get a written quote and delivery date before any work starts.
INFINITYGRO · C-5 A/2, New Ashok Nagar, Delhi – 110096Last updated: 24 October 2026 · INFINITYGRO apostille desk, New Ashok Nagar, Delhi